Personal Data Processing Policy
Version of 4 August 2026.
This policy explains what personal data EURO CLASS TECHNOLOGY LLC receives through the website ec-cibo.kiev.ua, why it is processed, who it is shared with, how long it is kept and what rights the person whose data is processed has. The document follows the Law of Ukraine “On Personal Data Protection” No. 2297-VI of 1 June 2010.
1. Who processes the data
The data controller is EURO CLASS TECHNOLOGY Limited Liability Company.
| Company register code (EDRPOU) | 38506920 |
| Address | 27 Vadyma Hetmana St., Kyiv, 03056, Ukraine |
| Telephone | +38 044 225 93 72, +38 067 566 0 566 |
| kyuri@ec-cibo.kiev.ua |
The company does not maintain any database containing special categories of data as defined in Article 7 of the Law.
2. What data is collected
The quotation enquiry form collects the data a person enters themselves:
- name and company name;
- telephone number;
- email address (optional);
- message text — details of equipment, products and production that the person chooses to share.
Together with the form, the processing service technically records the sender's IP address and the time of submission; this serves as protection against automated spam.
The website sets no cookies of its own, uses no visitor counters, analytics systems or advertising pixels, and does not profile visitors. Fonts are loaded from Google Fonts, and during that request the browser passes its IP address to Google — a standard condition of any external font repository.
3. Purpose of processing
Data is processed solely in order to:
- consider the enquiry set out in the message;
- prepare and send a commercial proposal;
- contact the person directly by the means they provided, within the scope of that enquiry;
- conduct further correspondence and negotiations regarding equipment supply.
Data is not used for bulk mailings, is not sold and is not passed to third parties for advertising purposes.
4. Legal basis
The basis is the consent of the data subject (Article 11(1)(1) of the Law), given by ticking the corresponding box in the form before submission. Without that tick the form is not sent.
5. Who receives the data
| Recipient | Purpose |
|---|---|
| Formspree, Inc. (USA) | service receiving form messages and forwarding them to the company's email |
| HOSTPRO LAB LLC (HostPro), Ukraine register code 42591377, 4/39-A Yuriia Popravky St., Kyiv | website hosting: technical storage of files and server access logs. The equipment is located in Ukraine, so no transfer abroad takes place here |
| Google LLC (USA) | font delivery; only the browser's IP address is transmitted |
No other party receives the data, except where the law expressly requires it.
6. Transfer abroad
Because the form processing service is located in the United States, submitting an enquiry constitutes a cross-border transfer of data (Article 29 of the Law). By giving consent, the person also agrees to that transfer. If this is not acceptable, the ordinary route remains available: call, or write directly to kyuri@ec-cibo.kiev.ua, and the data will not reach the external service at all.
7. Retention period
Data is kept while the enquiry is being handled and thereafter for up to ten years from the date of last contact. This period follows from the nature of industrial equipment supply: manufacturers provide spare parts throughout the entire service life of a line, which spans decades. To select a spare part or an assembly, it is necessary to know which configuration was discussed and supplied to a particular plant, and to have a contact person there. Without those records, servicing previously supplied equipment becomes impossible.
After that period the data is deleted. If consent is withdrawn earlier, the data is deleted within thirty days of receiving the request.
8. Rights of the data subject
Article 8 of the Law gives a person the right to:
- know the sources of collection, the location of their data, the purpose of processing and the location of the controller;
- receive information about the conditions of access to the data, including about third parties it is transferred to;
- access their personal data;
- receive an answer as to whether their data is being processed, no later than thirty calendar days from the date of the request;
- submit a reasoned objection to the processing;
- demand that data be amended or destroyed if it is processed unlawfully or is inaccurate;
- be protected against an automated decision producing legal effects;
- lodge complaints with the Ukrainian Parliament Commissioner for Human Rights or with a court;
- apply legal remedies in the event of a breach of personal data protection legislation;
- withdraw consent to processing;
- know the mechanism of automatic data processing;
- be protected against an automated decision producing legal effects for them.
9. How to withdraw consent or make a request
Send an email to kyuri@ec-cibo.kiev.ua or call +38 044 225 93 72. No special form is needed — simply state the phone number or email address the enquiry was sent from. A reply is provided within thirty calendar days.
10. Changes to this policy
The company may update this policy. The version in force is the one published at ec-cibo.kiev.ua/en/privacy.html; the version date appears at the top of the page.